Annual General Meeting
The Annual General Meeting (AGM) is Aspocomp’s highest decision-making body. Aspocomp’s AGM will be held each year on the day determined by the Board, but no later than the end of June.
The AGM decides on matters as required in the provisions of the Companies Act, such as adoption of the year-end financial statements, the use of the profits shown in the balance sheet, and the granting of discharge from liability to the members of the Board of Directors and to the President and CEO, and possible changes in the company’s Articles of Association. The AGM also elects the members of the Board of Directors and the auditors and decides on their remuneration.
The agenda of an AGM may include proposals by the Board of Directors on matters to be resolved by a shareholders’ meeting in accordance with the Finnish Companies Act. Such matters may also be resolved by an Extraordinary General Meeting that is convened by the Board of Directors for this purpose.
Notice of the General Meeting
Aspocomp publishes invitations to its General Meetings as stock exchange releases, as well as on its website, together with the documents and draft resolutions to be submitted to the General Meeting as well as the names of those proposed for election as Board members and auditors. The invitation to the General Meeting contains the proposed agenda for the meeting. Furthermore, the notice of meeting will be published in part or in full, when so decided by the Board of Directors, in one wide-circulation newspaper specified by the Board. According to the Articles of Association, the notice of meeting shall be published no earlier than three months and no later than three weeks before a General Meeting, and in any case no later than nine days before the record date of the General Meeting.
Each shareholder shall have the right to participate in a General Meeting, following the instructions set out in the notice of meeting. A shareholder can participate in a General Meeting either in person or through a proxy. Each share entitles its holder to one vote.
Shareholders have the right to add items falling within the competence of the Annual General Meeting to the meeting’s agenda. The request must be submitted in writing to the Board of Directors well in advance of the meeting so that the item can be added to the notice of meeting. The company shall, well in advance, disclose on its website the date by which a shareholder shall notify Aspocomp’s Board of Directors of an issue that she or he demands to be included in the agenda of the Annual General Meeting.
Aspocomp seeks to ensure that all Board members, the auditor and the President and CEO are present at the General Meeting, so that the shareholders have the opportunity to exercise their right to ask questions about the issues on the agenda.
Minutes of the General Meeting
Minutes of the General Meeting, including the voting results, are available within two weeks of the meeting on Aspocomp’s website.